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Very often mailbox synchronization issues with Outlook are due to file corruption and can be resolved simply by renaming the file or by creating a new Outlook profile, which will create a new Offline Outlook Data File (.ost) for Outlook to cache data.
Navigate to: C:\Users\App Data\Local\Microsoft\Outlook, select the Offline Outlook Data File and rename it (for example, by adding “.old” to the end.) Restart Outlook and check if the issue persists.
Outlook should create a new Offline Outlook Data File, which will start to synchronize again with the Mailbox on the Exchange Server.
Of course, full synchronization might take a while, and some data (emails) might be available on Outlook (especially older items) only a few hours later.
If you start your day by checking your email, you might devote most of your morning to taking care of other people's needs instead of your own.
Start your day by working on your own projects, and check your email once you've completed something on your own to-do list.
This change of habit won't be possible for everyone. I can almost guarantee that your mornings will be more productive.
Depending on the infrastructure Office 365 is relying on, a shared mailbox added using a different method than the one shown below might not work as expected, or might produce error messages. There are two main actions the mailbox owner will need to take in order to provide another user with access to the shared mailbox. Select the permission level you want to assign for each section: Calendar, Tasks, Inbox, Contacts, Notes. See below for help on how to proceed if the shared mailbox is not syncing. The Offline Outlook Data File (.ost) is a synchronized local copy of your mailbox saved on your computer, and is stored in the following default location (which might vary depending on the client version and the Outlook account type): C:\Users\App Data\Local\Microsoft\Outlook The Offline Outlook Data File, however, can get corrupted or become unreadable from within Outlook.Most are great, but read reviews and check with other users before installing. While it seldom happens, it's possible to lose email, contacts, and appointments during a meltdown.If your organization is on Exchange Server, this probably isn't an issue—someone's backing up Outlook for you.Still, it wouldn't hurt to check on the policy, just to be safe.A shared mailbox is accessible by multiple users, all of whom are granted specific access permissions.
So in this article, I'll share a few ways to keep Outlook in line that you might not think of yourself.